Basingstole & District Table Tennis Association Rules

Members of the Executive Committee

PositionsMembers
PresidentMike Wood
ChairJon Clarke
Vice ChairMark Every
League TreasurerAkiko Parkyn
League SecretaryTony Coombes
Competition & Tournament SecretaryMartin Gilbey
Registration SecretaryCelia Hooker
HTTA & Inter-Town SecretarySarah Whithorn
Coaching OfficerTerry White
Trophy SecretaryJan MacDonald
Web AdministratorChris Parkyn
Communications SecretaryPosition Open
Essex Rd OfficerTerry White
Child Protection SecretaryCelia Hooker
Members of the committee can be contacted through the contacts page or you can send an email to admin@bdtta.org.

Constitution

1 The Association shall be called the Basingstoke and District Table Tennis Association and shall be affiliated to the Table Tennis England (TTE) and the Hampshire Table Tennis Association (HTTA).

2 (a) The object of the Association shall be to conduct an annual competition between affiliated clubs, to arrange and conduct individual championship competitions and such other competitions as may be decided upon, to assist and encourage the formation of Table Tennis Clubs in Basingstoke and District and to promote the game of Table Tennis in every way. (b) Membership of the Association shall be open on application to anyone interested in the sport of Table Tennis, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.

3 The Association shall be open to all clubs whose playing premises are situated within twenty miles of the Civic Offices in Basingstoke and shall accept the Association's rules and regulations, the right of admission being left to the discretion of the Executive Committee.

4 The Officers of the Association shall consist of:
 Chairperson
 Vice Chairperson
 League Treasurer
 League Secretary
 Competition Secretary
 Registration Secretary
 HTTA/ Inter-Town Secretary
 Coaching Officer
 Trophy Secretary
 Communication Secretary
 Web Administrator
 Essex Road Officier
 Child Protection Secretary

President

5 The Association shall have a President who shall be elected at the Annual General Meeting from nominations submitted by the Executive Committee. Any Registered Member of the Association may submit the name of a candidate to the Executive Committee for consideration at the Annual General Meeting by no later than 1st May prior to the Annual General Meeting.

Where a single candidate has been nominated, election will be by votes in favour cast by at least two thirds of the registered members present at the meeting.

Where more than one candidate has been nominated, election will be by a simple majority of the votes cast in respect of each candidate by the registered members present at the meeting. In the event of a tie, the Chairman shall have the casting vote.

The President shall serve for a term of 2 years and shall be eligible for re-election for a further term or terms of 2 years.
Role of President
The President shall preside over the election of Member of the Executive Committee at the Annual General Meeting and shall present Awards and Trophies at the Annual General meeting or any Special General Meeting.
The President shall also represent the Association on formal occasions and shall generally promote the activities and interests of the Association.

Honorary Life Members

6 The distinction of Honorary Life Member may be conferred for special or long service to the Association, The distinction shall carry with it the right to attend and vote at any General Meetings of the Association and to the waiving of all personal entry or registration fees to competitions organised by the Association.

The distinction shall only be conferred at an Annual General Meeting from nominations submitted by the Executive Committee and upon the assent of at least two thirds of the registered members present at the meeting. Any Registered Member of the Association may submit the name of a candidate to the Executive Committee for consideration at the Annual General Meeting by no later than 1st May prior to the Annual General Meeting.

BDTTA Honorary Members

W. Clark G. White L. Bone
D. Kimberley C. Smith A. Waters
T. White G. Larking A. Larking

Management

7 (a) The affairs of the Association shall be managed by an Executive Committee which will consist of the officers holding the posts referred to in Rule 4 above and up to 3 other registered members. At meetings of the Executive Committee 5 members shall form a quorum.

The Executive Committee shall have complete discretion on the interpretation of the rules and on all matters upon which these rules are silent.

7. (b) All members of the committee shall retire annually but shall be eligible for re-election at the Annual General Meeting. Candidates for Executive committee positions must be forwarded to the Honorary Secretary by 1st May. Names should have a proposer and seconder and the permission of the candidate.

8 The Executive Committee shall have the power to co-opt such additional members as its business may require and to appoint sub-committees to deal with such matters as may be considered necessary. The Chairman, Honorary Secretary and Honorary Treasurer shall be ex-officio members of all sub-committees.

9 The Annual General Meeting will be held in June for the purpose of:
(a) The election of Officers, Committee Members and an Auditor.
(b) Receiving the annual reports and balance sheets for the preceding year.
(c) Deciding on such resolutions as may be submitted.
(d) Any other business.
The agenda, including an audited statement of accounts and balance sheet, will be circulated to all affiliated Clubs at least 14 days before the date of the meeting. Clubs not represented at the AGM will be fined £5.

10 A Special General Meeting of the Association shall be convened on a resolution of the Executive Committee or within one month of receipt by the Honorary Secretary of a resolution signed by at least 51% per of the registered members and representing at least 50%of registered clubs. Notice of the meeting and an agenda shall be circulated to all affiliated clubs at least 14 days before the date of the meeting. Only the business for which the meeting is called will be discussed. Clubs not represented will be fined £5.

11 Only registered members of the Association and the Executive Committee Members present at the Annual and any Special General Meeting will have the power to vote.

12 No alterations to, additions to or rescission of the rules will be effected unless at the Annual General Meeting of a Special General Meeting convened for that purpose. All resolutions in respect of rules must be passed by at least two thirds of the votes cast being in favour. Any proposed alteration or additions to the rules must be submitted to the Honorary Secretary in writing no later than 1st May, or together with the demand for a Special General Meeting. In addition, the executive committee can convene to make rule quick rule changes for that clearly benefit the smooth running of the league.

League Competition

13 Player Registration;
(a) Persons wishing to register as a player must complete the Association’s online registration form annually - Player Registration. This form, together with the appropriate registration fee as outlined in Rule 41, must be submitted prior to participation in any match.
(b) Registration entitles the player to participate in all league and cup competitions organised by the Association.
(c) Registration with the Association is conditional upon the player also being registered with Table Tennis England and MUST include Basingstoke Table Tennis as a league to which you belong. The Association reserves the right to request proof of TTE registration at any time. Games played by unregistered players shall be forfeited to the opposing team, and the match score will be adjusted accordingly.

14 All registered members shall comply with TTE regulations and such other requirements as shall from time to time be stipulated by the TTE.

15 No registration will be accepted after 31st January except at the discretion of the Executive Committee.

16 All players must be registered on the BDTTA website and assigned to a single team throughout the duration of the season. Player registration with their designated team must be completed prior to participation in any match; failure to comply will result in automatic forfeiture to the opposing team. Requests for team assignment changes must be submitted via email to the Honorary Registration Secretary for review. The Executive Committee retains sole authority to approve or decline such transfer requests. Games involving ineligible players will be forfeited to the opposing team, with match scores adjusted accordingly.

17 The club secretary is responsible for establishing teams on the BDTTA website. Following team creation, the secretary must assign a minimum of three players to each team, including the designation of one team captain, all of whom must be selected from players registered to the club on the BDTTA web site. Our recommendation is to have between 4 and 6 players per team.

18 If a club or team persistently postpones matches, the Executive Committee shall investigate the matter and may impose such penalty as it thinks fit.

19 If a team withdraws from the League before fulfilling its fixtures its record will be deleted from the League tables and its deposit forfeited.

20 All premises, playing conditions and equipment shall be subject to approval by the Executive Committee. Premises shall be reasonably accessible to disabled persons and the Executive Committee shall have the power to order a match to be played at a suitable alternative venue in the event of the premises being deemed by the Executive Committee to be unsuitable.

21 All matches shall be played in according with the Laws of Table Tennis as approved by TTE and with a 40+ ball of a kind approved by the TTE.

22 Matches cannot be conceded and may be postponed only with permission from the committee. Captains must request postponement via the website.

23 If a team fails to attend a scheduled match without prior permission from the Executive Committee, the match shall be awarded to the opposing team. The result shall be recorded as a 10–0 win in favour of the team that was present. No league points shall be deducted from the team that failed to attend, but repeated failure to fulfil fixtures may result in further disciplinary action at the discretion of the Executive Committee.

24 48 hours notice of postponement must be given to the opposing team captain or club secretary, except in the case of adverse weather conditions.

25 At the end of the season 14 days only will be allowed for any outstanding matches. Failure to comply with this rule will mean points will be awarded by the Executive Committee.

26 Where a club has multiple teams in the League, the Club Secretary will assign a ranking to each team. A player may play for higher-ranked (superior) teams, but upon playing four times for any superior team, they will be automatically re-registered to the lowest-ranked superior team they have represented and become tied to that team for the remainder of the season. This rule also applies when multiple teams from the same club compete in.

27 All registered members shall automatically be members of the Basingstoke Table Tennis Centre at Essex Road and shall be entitled to the use of such facilities that are provided by the Centre, subject to any regulations imposed by the Association relating to the Centre.

28 (a) Every match will consist of a team of at least two players opposing a team of at least two players save that each team may play a fourth player for purposes of participating in the Doubles Set only. In singles play each player shall play every player of the opposing team one set. One doubles pair from each team will also play one set. A set will be won by the player or doubles pair first winning three games. A league point shall be awarded for every set won. (b)The relevant number of league points shall be awarded to the opposing team in respect of each absent player.

29 Order of play (which may vary by mutual consent of the captains) to be where A, B and C are the home team and X, Y and Z the away team. Doubles set to be played as the fourth game of the match.
A Vs X
B Vs Y
C Vs Z
Doubles Set
B Vs X
A Vs Z
C Vs Y
B Vs Z
C Vs X
A Vs Y

30 There shall be ten league points available for each match which shall comprise nine singles and one doubles game.

31 League positions will be determined by total league points. In the event of a tie, the number of matches won will decide the ranking. If a trophy is at stake and teams remain level, a play-off will be held on a neutral table. The match will follow standard league scoring, excluding the doubles set, and both teams will share any associated costs equally.

32 Umpires will be appointed by mutual consent.

33 All score cards shall be entered online to the Association's Web Site by the home team. Please submit scorecards as soon as possible and we recommend no later than seven days after the match is played.

34 A match shall start at 7.30pm unless otherwise agreed by the team captains. A player arriving later than 45 minutes of the agreed start time shall not be permitted to play without the consent of the opposing captain. Where any player(s) in a team arrives later than the time stipulated above, the game or games missed by the said player(s) may be claimed by the opposing captain.

35 At the beginning of the season:
(a) The bottom two teams of each Division shall be relegated to the next lowest Division except the teams at the bottom of the lowest Division.
(b) The top two teams of each Division shall be promoted to the next highest Division except the teams at the top of the highest Division.
Save that the Executive Committee shall exercise its discretionary powers to ensure an even and compatible League structure.

Finance

36 (a) The financial year of the Association shall end on 31st March. In the event of a deficit at the end of any financial year, all competing clubs shall be liable to make good the deficit. The amount levied on each club will be in proportion to the number of teams that have entered.
(b) All surplus income or profits shall be re-invested in the Association. No surpluses or assets will be distributed to clubs, members of the Association or third parties.
(c) Upon dissolution of the Association, any remaining assets shall be given or transferred to TTE for use in the promotion and development of Table Tennis.

37 The funds of the Association will be lodged at a bank and all cheques drawn on the account must be signed by any two of the following: Chairman, Honorary Secretary, Honorary Treasurer.

38 Each team shall pay an Annual Subscription of £40 which shall include an affiliation fee to TTE and HTTA.

39 Individuals may register as non-playing members of the Association on payment of an Annual Registration Fee which shall be determined at the Annual General Meeting.

40 The Annual Registration Fee for players and non-playing members shall be determined at the Annual General Meeting. Registration with the Association will confer voting rights at the Annual General Meeting or and Special General Meeting and, in the case of playing members, will entitle the member to participate in league and cup Competitions organised by the Association.

41 Each club shall, make a deposit of £11 per team with the Association at the time of applying for membership. The deposit shall be returned at the end of the season, less any deductions in respect of fines or levies which may be imposed on the club.

42 The Association shall be responsible for the cost of supplying and engraving all trophies awarded by them.

43 Clubs will be responsible for the safe custody of team trophies and the winners themselves will be responsible for safe custody of individual trophies. All perpetual trophies must be returned to the Honorary Trophy Secretary by 31st January of the Current season in a clean condition.

Closed Championships

44 Only registered playing members of the Association who have played and completed a minimum of three separate complete league matches by the closing date for entry shall be entitled to participate in the Closed Championship.

45 Closed Championships shall be run in accordance with TTE Rules & Guidelines.

Appendix

Previous Handbooks

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